Meetings

REASONS FOR MEETINGS

Meetings are an intensive way of involving others in solving problems and making decisions. Involving someone in the process of solving a problem is the most effective way to ensure that people will accept and support a solution.
Meetings are critical to the health of group or organization. This is the only time that members of a group actually see themselves as a group – when everyone is sitting in the same room working together.
The following situations would require a meeting:
• you need interaction, discussions, or opinions from other people;
• you need a group or team of employees to accomplish something;
• when the subject is complicated and needs to be explained;
An effective meeting can achieve the objectives in minimal time and satisfy the maximum number of participants.
(S. Henkel, 2007)
Psychological reasons for meeting
One of the reasons why meetings are necessary is that it is the best way how to deal with problems. In meetings people communicate information to others with face-to-face interaction, but there are also psychological reasons for meetings:
• a need to feel as a part of a group or a member of team;
• a need for a sense of togetherness, trust, and belonging;
• a need to ease the loneliness and burden of responsibility and to develop a sense of commitment;
• sometimes a need to pass the buck;
(M. Doyle 1979)
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